Duties
Enter and balance transactions on Xero. [this exercise needs to be completed once per month but can be undertaken piecemeal to suit JC’s availability]
Update cashbook spreadsheets for GDPA and SDC HR from bank statements, log receipts and ensure sheets balance (zero cross casts for cash in hand and ledger columns at all times). [this exercise needs to be completed once per month but can be undertaken piecemeal to suit JC’s availability]
Notify DC of sums due outside payment terms and chase debts with clients as agreed. [this needs to be done once per month]
Collate and log overhead invoices and receipts on spreadsheets. [this exercise needs to be completed once per financial year but can be undertaken piecemeal to suit JC’s availability]
Upload overhead receipts and invoices to Xero [this exercise needs to be completed once per financial year but can be undertaken piecemeal to suit JC’s availability]
Run Zoho report on hours logged to update SLA hours spreadsheets for GDPA and SDC HR. Provide snapshot report to DC so that hours can be managed and new SLA’s offered where applicable. [this needs to be done once per month]
Run Zoho report on hours logged to invoice work in progress. Provide snapshot report to DC and invoice as agreed. [this needs to be done once per month]
Marketing and social media – to be discussed and agreed
Ad Hoc Projects as agreed from time to time.
Update CRM as and when required
Keep a running budget updated
General
Name all documents using agreed naming protocol and file in logical and accessible filing systems.
Check emails from time to time and note significant outstanding tasks on shared ‘to do’ list with appropriate reminders set.
Maintain log of working hours. [time recording does not need to be precise, just approximate]